Fleet & Reception Administrator

At Brotherhood of St. Laurence (BSL), we are seeking a passionate Fleet & Reception Administrator to join our dedicated Shared Services team.

Location: Fitzroy

Job Type: Permanent Full-Time working 38 hours per week

Salary: $78,862.07 - $84,561.95 per annum, based on skills and experience plus 12% superannuation. (pro-rata for part-time employment)

What we offer our employees

• Salary packaging options to improve your take home pay – up to $18,500 can be packaged every year (details via AccessPay)!
• Career development opportunities
• Leave loading of 17.5%
• Flexible working arrangements
• Employee Assistance Program
• Discounted health insurance and free flu shots each year

About the role

The Fleet & Reception Administrator role is responsible for delivering high-quality fleet management support to ensure BSL’s processes and policies are met at both the incumbent level and the driver level.

• Maintain and update the Fleet Manager database, ensuring all driver records and vehicle information are accurate and current.
• Serve as the primary point of contact for internal departments regarding fleet enquiries, providing timely support and resolving issues in collaboration with BSL’s incumbent fleet provider.
• Greet all visitors, ensure they sign in, and notify relevant staff of guest arrivals
• Answer incoming calls, determine the nature of enquiries, and forward details to the appropriate BSL contact via email
• Act as the back-up contact for fleet enquiries and infringement coordination, ensuring continuity of service in the absence of the primary coordinator.

About Brotherhood of St Laurence

We are passionate about the work we do. We strive to create change that lasts for a more compassionate and just society - a society in which we can all fully participate in social, civic and economic life with the dignity and respect we all deserve.

The Brotherhood of St Laurence (BSL) has a clear vision – an Australia free of poverty. For over 90 years, we have worked with policy makers and the community for systemic change that will prevent and alleviate poverty in Australia. We are made up of 1500+ employees and 1000+ volunteers to make a difference in our communities.

What we are looking for

We are seeking an enthusiastic and motivated individual who has a passion for supporting the mission of BSL and delivering excellence in your role.

To be successful in this role, we are looking for someone who has the following key skills and experiences:

• Proven experience in motor vehicle fleet management in a coordinator capacity, facilities administration, or logistics support roles.
• Demonstrated ability to maintain driver databases, coordinate vehicle servicing and repairs, and manage vehicle bookings.
• Experience handling infringement and nomination processes, liaising with fleet service providers
• Supporting procurement activities related to vehicles or assets 

If this sounds like the right fit for you

If you are interested in this exciting opportunity and looking to contribute to our organisation’s success, we’d love to hear from you.

Click APPLY NOW

When completing your application, please upload each document as a separate attachment.

Your application must include:

• A tailored cover letter,
• A current resume showcasing demonstrated skills and experiences, and
• A 2-page (maximum) written response addressing the Key Selection Criteria found in the Position Description. 

Applications will be considered upon submission, so we encourage you to apply early.

To review the Position Description and to address the Key Selection Criteria, please click here.

If you have any questions about the role, or want more clarification, please contact Sol Isaac at sol.isaac@bsl.org.au for a confidential discussion.

Applications close: Monday, 06 October 2025 at 11.55pm

We are an EEO and understand the importance of diversity and inclusion. We recognise that everyone has the right to an equitable, safe and productive environment and to be treated with dignity and respect.  We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.

BSL is a child-safe organisation. BSL has zero tolerance to any form of abuse or harm to vulnerable people and is committed to specifically protecting children from harm. Successful applicants will be subject to pre-employment checks including criminal history and working with children. Recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected based on their unique strengths and characteristics.  Applicants must have proof of working rights in Australia.

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